Maryland Mail Scanning Service
Our Baltimore, Maryland Mail Scanning Service allows you to securely access your business mail from anywhere with an internet connection. It’s an ideal solution for remote business owners, frequent travelers, and entrepreneurs who want a reliable way to manage mail without being tied down to one physical location.
Unlike many mail providers, we own our Baltimore office building and staff it with experienced, full-time Baltimorean professionals. We provide our Mail Scanning clients with unique suite numbers, same-day mail processing, and dependable service designed to keep your business running smoothly. All this and more at an affordable annual rate.
Benefits of Maryland Mail Scanning Service
Our Maryland Mail Scanning packages are designed for convenience and privacy. They give business owners a cost-effective way to manage company mail without exposing their personal address. You can log into your password protected account from anywhere to view your mail, download or print your documents, and stay on top of important filing deadlines, all without interrupting your normal workflow. Here are some other key benefits of our Mail Scanning services:
- A real, commercial business address. Unlike other mail forwarding services, we offer clients a real, commercial Maryland business address and unique suite number. And the best part? We own our Baltimore, Maryland building! This means you get the peace of mind knowing that your business address with us is stable and secure.
- Automatic privacy protection. List your Maryland business address (instead of your personal information) on state forms, bank statements, invoices, business cards, websites, advertising, or wherever you need. Owning a business doesn’t mean everyone should know where you live.
- All of your business mail in one secure account. Every Mail Scanning Service package includes a secure online account to read and manage your business mail from any wifi access point. You’ll never have to worry about documents getting lost or missing important notifications.
- Same-day mail scans. Our in-house team will scan, upload, and store your business mail the same day it’s received.
Need an upgraded mail service with even more benefits? Get conference room access and a real month-to-month office lease with Virtual Office Service for $19 per month.
Our Maryland Mail Scanning Service Options
| Standard Mail Scanning—$49/year | Professional Mail Scanning—$99/year | Virtual Office Service—$19/month | |
| Unique Suite Number with Business Address | ✔️ | ✔️ | ✔️ |
| Same-day Mail Scanning & Notifications | +10 documents* per year | +25 documents* per year | Unlimited documents per year |
| Junk Mail Filtering & Shredding | ✔️ | ✔️ | ✔️ |
| Secure Online Account with Digital Mailbox | ✔️ | ✔️ | ✔️ |
| Monthly Office Lease for Proof of Residence | ✔️ | ||
| Business Phone Line with Maryland Area Code | ✔️ | ||
| Conference Room Rental Access | ✔️ |
Pro-tip: Need the physical copy of your mail? No problem. While we don’t do in-person mail pickups at our building, you can make a physical mail forwarding request in your online account. For a small shipping fee, we’ll pop it in the mail to you right away.
Mail Scanning Services—$49/year or $99/year
We designed these service packages for business owners who want the convenience of a digital mailbox service without all the bells and whistles of a complete virtual office.
- Standard Mail Scanning: $49 per year for 10 more documents scanned (13 total)
- Professional Mail Scanning: $99 per year for 25 more documents scanned (28 total)
Your business gets a unique suite number at our Baltimore address to help you stand out from the crowd. Our professionals will filter out and shred your junk mail, then scan your ordinary business mail the same day we receive it. View and manage your mail digitally via the same secure online account you use to receive documents from your registered agent. Choose a service package that works for your anticipated level of mail handling needs:
Virtual Office Service—$19/month
Our Virtual Office Service is a more robust package offering all the benefits of our Mail Scanning Service and more. You’ll get:
- Unlimited mail scanning
- A month-to-month office lease you can take to the bank and other vendors requiring proof of residence to establish accounts
- Access to conference room rentals
- Maryland business phone line (more details below!)
Our Virtual Office Service includes a no-contract, full-featured business phone line that works on your existing Apple or Android app store compatible device. You choose from a list of available numbers with a Maryland area code, assign you
Maryland Registered Agent CMRA Services
Maryland Registered Agent provides Commercial Mail Receiving Agency (CMRA) certified services. To make sure only legitimate CMRAs operate in Maryland, the USPS requires every CMRA to file Form 1583 for each customer. This process keeps your mail secure and protects you from unverified or unreliable mail services.
When you sign up with us, we take care of the details. All you do is answer a few questions in your secure online account, and we’ll handle the rest.
How to Complete USPS Form 1583
After signing up for mail service, just login to your Maryland Registered Agent online portal. You’ll find Form 1583 ready to fill out digitally. Don’t worry about finding a notary. We’ll handle your 1583 authentication via our in-house verification process. If you have any questions or need help accessing your account, our team is happy to help via phone or email.
What You’ll Need for Form 1583
To complete Form 1583, you’ll need to provide:
- Your full name and residential street address
- A copy of your photo ID
- A secondary proof of address
- Your digital signature
This information is used only by the U.S. Postal Service to verify your identity and authorize mail delivery through our CMRA service. Your details remain private and secure at all times.
Maryland Mail Scanning Service FAQs
Is mail scanning safe?
Yes, mail scanning is very safe. We take every step to make sure your mail is kept private and confidential. From owning our own building with security technology installed, to making sure every online client account is encrypted and password protected, the safety of your mail is our top priority.
What happens if I go over my mail limit?
If you go over your mail limit, contact us! We will still receive your extra mail, though there may be an extra fee to view it if it’s over your limit. That’s why we have different sized mail scanning packages, so you can upgrade to the next level when your business starts to receive more mail.
Can I get my mail physically forwarded to me with Maryland Mail Scanning service?
Yes, you can get your mail physically forwarded to you with Maryland Mail Scanning service. Just login to your account, and select the “Click to Request” button next to the pieces of mail you want forwarded. There’s a small shipping and postage fee to pay, then we’ll pop it in the mail to you.
Do I need to file any forms with the United States Postal Service?
No, you do not need to file any forms with the United States Postal Service to enjoy our mail scanning services.
Can I have packages sent to my Maryland Mail Scanning service address?
We are not set up to securely receive packages on our client’s behalf. Please use your own personal address to receive packages directly.
Can I pick my mail up from your building?
We do not allow in-person pickup of mail at our building in order to provide the highest mail security for all our clients and our staff.
Do I have to fill out the Form 1583 to get your resident agent services?
No, you will not need to fill out Form 1583 if all you need is our registered agent services. We are already a state certified registered agent qualified to serve in that legal capacity for you and your business, no extra paperwork required.